Who we are:

Wire is a global start-up building a modern, secure and open source privacy-focused communications experience. We are a Swiss company with a development center in Berlin, Germany, and a sales office in San Francisco, US. Our people come from a wide range of backgrounds, united by shared passion for communication, design and technology.wire.com 

 

Our People and Office Team is looking for a motivated Workplace & People Operations Manager to support with coordination and administration of our office processes.  

 

Your role is to create and maintain a pleasant work environment, ensuring high level of organisational efficiency and providing administrative assistance.

The Workplace & People Operations Manager should be able to ensure that the office runs smoothly and help to improve company procedures and day-to-day operation.

 

Key tasks and responsibilities:

As an asset to our team you will:

  • Help shape our office culture and ensure our colleagues have a workplace that promotes productivity, collaboration, and creativity
  • Manage the purchasing of equipment and office supplies 
  • Be the go-to person to help all of our employees with questions and workplace-related requests to empower them with a better experience in the office
  • Assist with people tasks, related to facilitating interviews, onboarding new employees and offboarding
  • Plan / Assist in planning in-house and off-site activities, like our team events, Tech Talks, Meet-ups, etc.
  • Bring in new ideas to create and improve structured processes and workflows within office management
  • Greet guests and be the contact person for Third parties
  • Support accounting and controlling with invoice registration and documentation
  • Assist our team with managing meetings, as well as travel arrangements

 

YOUR BACKGROUND

  • Collaborative - you are the heart and soul of our office and you strive to help your colleagues to their satisfaction
  • Empathetic - you have a positive attitude and enjoy helping others; stressful situations cannot break your calmness and friendliness, you are a service oriented, but creative mind with an ability to suggest improvements
  • Proactivity- you don’t just wait for tasks, but look for ways to improve everything all the time
  • Experience - you have some related experience with setting priorities and staying highly organized
  • Improvement - you are constantly thinking about how you personally can optimize the workplace, you introduce new ideas to make for a smoother workplace experience and you are open to and love taking ownership of initiatives that make everyone's day-to-day office experience better
  • Languages- you are fluent in German and English, any additional language is a plus

 

Benefits:

You will be working with experienced highly motivated professionals from all over the world in a modern workspace in the heart of Berlin. We have a flat hierarchy, a lot of flexibility including relaxed dress code and office perks.